I am looking at moving a small online conference for around 200 ppl digital, and quotes from suppliers are all over the place. I’m sure this is because no one knows what good looks like or costs…. So, if you have run one, what are your recommendations for estimating cost?
I've seen several conferences go this route recently, and both costs and the fees charged have varied wildly, but for good reasons.
The key components driving cost are, in decreasing order:
The conference fees thus shift accordingly. The models that I have seen so far are:
If (as it sounds) you are running a conference for just a few hundred people using all volunteer labor and don't have fixed costs, then something like a monthly Zoom (or equivalent) webinar subscription would likely be sufficient to manage all the online aspects (assuming you let connectivity be the problem of the attendees). That will cost only a few hundred dollars, and you can likely cover it with a low registration fee --- or maybe even just use an institutional account from one of the organizers.
Answered by jakebeal on December 22, 2021
All four I know of have cost zero. However, they have piggybacked off university licenses that the host institution already purchased for teaching classes and some small amount of university IT support, and various organizers may also have chipped in small amounts of personal funds for small items.
Answered by Alexander Woo on December 22, 2021
1 Asked on November 14, 2020 by user126293
0 Asked on October 18, 2020 by sebastian-melmoth
0 Asked on September 24, 2020 by benjamin-liu
1 Asked on September 19, 2020 by thebigturtle
1 Asked on August 28, 2020 by bluretrece
1 Asked on July 30, 2020 by gunner
Get help from others!