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How to determine project complete date?

Project Management Asked by user2763930 on October 26, 2021

As a project manager, I’ve already worked on a few tech projects with newly assembled teams every time. The team is usually 2-3 team members doing the actual work. It is hard to determine velocity. We aren’t really agile and nor do we do sprints.

Usually, we finish the work early or by the end of the quarter. These resources are committed to the work but during the week probably at 70-80% capacity. The rest of the time is to support business needs.

Once again, I have another group of projects with different members in the team. How can I determine roughly when the project will be completed? My 2 developers have put down their estimates for all their tickets.

2 Answers

It really depends on the nature of the backlog/work remaining and the methodology you are using which is not clear on your question.

If you are using SCRUM, you will have to know 2 things.

  1. Story point estimated(story point /= story point estimate) entire backlog
  2. Team velocity given team is performant and team composition does not change.

(Estimated backlog / Team Velocity) * Duration of Sprints + Buffer - Planned Events/leaves should give you a rough number. Remember schedules in agile are educated guesses not actuals.

If its is waterfall, you need to again have 2 things.

  1. Estimated remaining work
  2. Resource assignments.

Based on resource assignments and their capacity you will have to calculate the deadlines which are in most cases fixed.

If the methodology is something like XP, you will have to account release plannings and number of iterations into the calculation.

Answered by Kalpa Gunarathna on October 26, 2021

How frequently will you do releases? One thing you could try is to group tickets into tentative releases (or iterations), convert your estimates to points and then estimate a release velocity / iteration velocity.

Prioritisation and minimising dependencies will also be important, especially if your team are not full time. You tagged your question as Scrum. If you want to move towards Scrum then start with product owners, share a backlog with them and define some priorities. It's a mistake to focus on the "project complete" date because all the important things should generally happen early in the programme of work, never at the end.

Answered by nvogel on October 26, 2021

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